Register Company Poland

 

Several steps need to be completed when registering a company in Poland and the process starts with choosing a suitable business form. This is important because in some cases the general registration process will vary according to the chosen type of company. For example, the sole trader or the partnership will have lighter requirements and will imply fewer costs than the private limited liability company. 

 

 

There are two distinct phases for company registration that we can refer to when highlighting the main steps that need to be followed by investors. The pre-registration steps refer to choosing the company particulars, such as:

- the company type: investors can choose between several business forms such as the sole trader, the partnership, the private or the public limited liability company.

- choose the company name: this must be unique and a company name verification can be performed with the help of our online tool;

- choose a company activity type: this is an important step because it will later determine the need to apply for additional permits and licenses;

- select the PKD code: the Polish Classification of Activities code is the one that will indicate the type of activity the company engages in and it is structured in general sections, for example, agriculture, trade, transport, as well as sub-sectors; investors can choose very specific activities.

 

 

Once these details have been settled, it is time to prepare the company documents, submit the minimum share capital (which needs to be partially subscribed upon registration for some types of companies) and then proceed with the actual registration with the Trade Register. The formalities for the private limited liability company, or the Polish Sp.z.o.o., which is a popular business form among investors, make it mandatory to notarize the articles of association. Before this step, our team of Polish company formation agents can help investors draw up the documents, as they may need to include special clauses in the Articles of Association. Opening a bank account also becomes mandatory during this stage for submitting the minimum share capital for the Sp.z.o.o.

 

The documents that are attached to the application form in case of a limited liability company are the following:

 

When the registration is performed online, the electronic documents are to be certified by a qualified electronic signature.

 

Some of the fees that apply for the registration of a limited liability company include the court fee for entry as well as the fee for announcing the entry in the Court and Electronic Monitor.

 

For sole traders, the registration is simpler in as that the applicant only needs to provide an identity card in most cases.

 

The National Court Register examines the application for registration in approximately seven days from the receipt date. Should the register decide that the limited liability company cannot be included in the register, the applicant has the right to appeal and can lodge this appeal with the district court, accompanies by a justification. However, we do recommend avoiding this by working with our agents when you decide to open a company in Poland.

 

The company receives the NIP number automatically. Those companies that choose to become VAT payers from the beginning can choose to register from these initial stages. Investors in Poland also have the option to register as VAT-EU taxpayers when they will be purchasing services or doing business with other companies in the EU.

 

 

The company’s registration will also be notified to the Social Insurance Institution. This institution also receives notifications for hired employees.

 

Obtaining a business license is one of the final steps before the company can legally commence the business activities and it is done after the registration with the National Court Register. Our team of agents who specialize in company formation in Poland can help you during this stage as different types of business activities will require specialized permits obtained from adequate authorities or institutions in Poland.